The Tech I Swear By (So You Can Stop Googling at 1 A.M.)
If tech overwhelms you, but you know you need it to grow, this blog is for you. I'm breaking down my go-to software and tools that actually work for creatives, coaches, and soul-led business owners (without draining your energy or burning you out). Plus, I’m sharing the exact systems I’ve used myself and with clients, so you can stop guessing and start building a business that feels good.
Running a soul-led business doesn't mean you have to suffer through bad design, clunky workflows, or systems that make you want to toss your laptop out a window.
I know what it’s like to be the creative, the visionary, the coach, the content machine—all while trying to make your calendar sync, your client forms not glitch, and your website actually reflect your magic.
Let’s be real: Tech isn’t the enemy. It’s the bridge—between burnout and ease, chaos and clarity, idea and income.
But only if you're using the right tools.
Some of the links I share may be affiliate links, which means I may earn a small commission at no extra cost to you! I only recommend things I genuinely love and align with. Weirdo at heart. Healing with humour. Expressing authenticity and joy 💖✨🙂↕️🌻🙏
Note: Any pricing mentioned for tech and software tools on this page reflects the most accurate information as of July 14, 2025. Plans and pricing may change, so we always recommend checking the official site for the latest updates—especially if you're a savvy deal-hunter like us.
Benable is an app like Pinterest for lists! AND… you can earn passive income through commissions and affiliate links using this platform. Not everything has an affiliate link; however, I am so obsessed with creating lists… this was a NO BRAINER for me.
🌟 Tried, Tested & Fully Obsessed
These are my holy grails—the tools I’ve used over and over again, both for myself and with my clients through Velvet VA, design, and business strategy.
✨ Squarespace
Sleek, intuitive, and seriously powerful—Squarespace is our go-to for building stunning, high-converting websites without the need for a full dev team.
This very site is built on Squarespace, and I’ve personally designed, launched, and watched our Velvet VAs craft beautifully branded, strategically sound websites using this platform.
If you’re a coach, creative, or service provider who’s visually driven and a little tech-curious, this platform gives you freedom and creative control without the overwhelm.
Easy to learn. Gorgeous to work with. Surprisingly fun to build in.
And when it’s time to hand off your site for updates, maintenance, or if you want the entire thing handled hands-off, our Velvet VA team has you covered—delivering luxe, reliable care that keeps your online presence flawless and stress-free.
Plus, Sunny—Velvet VA’s founder—sometimes gets lucky with exclusive Squarespace offers, like 20% off your subscription. It’s not always available, but when it is, consider it our little insider secret to help you save while levelling up your site.
Squarespace isn’t just for beginners—it’s for visionaries who want elegance and ease.
✨ Adobe Creative Suite
Where my artistry lives. I use Illustrator, Photoshop, and InDesign THE MOST to bring brand visions, magazines, ebooks, stickers, drawings, and so much more to life with precision and ✨ magic ✨.
PSA: You can actually book a call with me—I'll dive into your business, drop powerful, tailored strategies, and send you a full recap afterward using one of my favorite AI tools, Fathom.
✨ Aligned insights. Actionable steps. No fluff.
👉 Book a call with me here.
✨ Koalender
An alternative to Calendly that doesn’t feel like corporate oatmeal. Easy to use, on-brand, and perfect for booking calls without the back-and-forth.
Plans start at just $6/month—and yes, there’s a solid $0 option that actually works.
Pro tip for the free plan:
You can still create a beautiful booking link and set your availability just like the paid version. The only thing missing? Zoom integration. But don’t sweat it—either upgrade to the $6/month plan or simply hop into your Zoom calendar, click on each scheduled meeting, and generate a Zoom link in one click (or have your VA do it for you 🙌).
Elegant, functional, and totally worth having in your tech stack.
An inside look at Kit (formerly ConvertKit). If you haven’t signed up for our newsletter yet, you can be a baddie too by signing up in the footer below. Just scroll to the bottom and subscribe <3
✨ ConvertKit (now Kit)
For the slightly more advanced email marketer or course creator. Tagging, segmentation, and automations—it gives you real power and insight.
Their free Newsletter plan isn’t just generous—it’s packed with powerful features designed to help you grow without limits. Here's what you get (yes, for $0):
Up to 10,000 subscribers
Unlimited landing pages
Unlimited opt-in forms
Unlimited email broadcasts
Audience tagging & segmentation
Sell digital products
Run paid newsletters & subscriptions
Newsletter feed & website
API Access
Free Recommendations (Required)
Email support
✨ Flodesk
A dreamy platform for email marketing that doesn’t require a tech degree to use. Beautiful templates, intuitive setup, and just feels... good.
An inside look at Canva
✨ Canva Pro
If you’re not using the Pro version yet—this is your sign. The go-to for fast, high-quality graphics, client deliverables, social media, and branding boards.
✨ NameCheap
I’ve been exclusively using NameCheap for myself and my clients for years—and honestly, I prefer it over GoDaddy any day. It’s reliable, straightforward, and refreshingly free of confusing upsells.
Whether you’re securing your first domain or managing multiple sites, NameCheap makes owning your online identity simple, affordable, and hassle-free.
I LOVE making lists, so this app absolutely STOLE my heart
Benable is an app to share your favourite things, and earn from 40,000 brands. Skip the waitlist with my link!
New & Noteworthy (I’m Currently Exploring)
🌀 Dubsado
“The Software for Creative Service Businesses”; Client portals, contracts, invoices, workflows—done right. If you’re a service-based business, coach, or freelancer, Dubsado brings the luxury and order you’ve been craving.
🌀 Descript
Game-changer for video and podcast editing. You can edit audio by editing the text. It’s like Google Docs met Final Cut Pro and had a soulful little baby.
🌀 Base44
A dream tool for client management and agency-style work. If you're juggling multiple projects, contractors, or complex timelines, Base44 keeps it all beautiful and streamlined.
🌀 Airtable
The spreadsheet’s sexy, intuitive cousin. From launch planning to content calendars to tracking cosmic cycles (yes, really), Airtable makes data actually feel good.
Want to be an innovative content creator? Or at least look like your content is professionally shot, branded and created? Check out my Benable List of Content Creator Must-Haves to elevate your content, level up your videos and place you as the authority in front of your audience.
⚡ Bonus Tools You Should Know About
🌱 Notion
Perfect for ADHD brains who love to organize creatively. Dashboards, content planning, goal setting, and team collabs—all in one customizable space.
🌐 TidyCal
If you want a one-time calendar payment instead of monthly fees (and a clean UI), TidyCal is a fab alternative for simple scheduling.
🔐 LastPass
Secure password storage, sharing with your VA or team, and never forgetting your logins again. Peace of mind = priceless.
(I’ve actually used LastPass for years, and didn’t think to mention it! - thanks ChatGPT)
You Deserve Tools That Support You—Not Drain You
Too many heart-led entrepreneurs stay stuck because they’re using tools that don’t work for their energy or their systems. Or worse—they’re avoiding tech altogether out of overwhelm.
But aligned tech? It creates space.
For your rest.
Your creativity.
Your message.
Your magic.
And if you want to skip the research rabbit holes and start using tools that actually work for your business model and your soul?
🎯 I made you a list.
It’s alive, evolving, and packed with high-vibe, tested, intuitive tools.
👉 Explore the full stack here:
My Benable Tech + Software List
Need Help Setting These Up?
This is literally what we do at Velvet VA.
We don’t just set up systems—we craft sacred workflows that reflect your brilliance and support your expansion. While we build, you reclaim your time, energy, and peace of mind.
💼 Explore Velvet VA Services
📞 Book a Strategy Call (free if you move forward with a VA package—otherwise $250 CAD and no hard feelings)